AI Systems Architect for Modern Businesses
Rebecca Wardlow
I design and implement AI systems that eliminate operational bottlenecks and restore clarity to growing businesses.
When operations become inefficient or disconnected, I identify where time and revenue are leaking and implement structured AI systems that improve response speed, consistency, and scalability.
AI Systems & Automations
Lead handling, follow-ups, onboarding, internal
Custom ChatGPT Assistants
Purpose-built AI support trained for your operations
AI Brand & Visual Systems
Marketing-ready visuals without constant photoshoots
Built for service businesses, consultants, and growing teams.
Operational Impact
Operational improvements clients typically experience after implementation.
Faster Lead Response
Reduced Administrative Time
Stronger Revenue Protection
Who is This For?
AI systems implementation is best suited for businesses that are growing and ready to streamline operations.
Service Businesses
Managing growing lead volume and inconsistent follow-up.
Consultants & Small Teams
Looking to reduce administrative overhead and manual processes.
Brands Scaling Content
Seeking consistent visual systems without traditional production costs.
AI Solutions Built for Real Business Results
From automation to custom AI assistants and brand systems, each service is designed to reduce manual work, improve response time, and protect revenue.
Business Automation & AI Systems
Hours saved every week
Faster lead response
Fewer dropped opportunities
Cleaner operations
Designed to remove operational bottlenecks and give you back time every week.
Custom AI Business Assistants
Consistent responses
Faster executiion
Less manual decision-making
Scalable support
Purpose-built AI assistants that support daily operations and scale with your business.
AI Brand & Visual Systems
Consistent brand visuals
Faster content creation
Lower production costs
AI-powered visual systems that support launches and campaigns while reducing reliance on traditional production workflows.
Not sure which solution fits your business?
Systems I Build
These are the operational systems I design and implement to help businesses run more efficiently and scale with clarity.
Lead handling
Automated intake, instant reponses, and smart routing so no inquiry goes unanswered.
Follow-ups
Structured follow-up sequences that prevent missed opportunities and improve response consistency.
Onboarding
Automated client onboarding workflows that streamline set-up, documentation, and next steps.
Internal systems
AI-powered internal workflows that improve task handoffs, documentation, and operational clarity.
Content systems
AI-assisted content workflows that support consistent publishing, campaigns, and brand alignment.
The following examples illustrate how AI systems are implemented across different business models.
Common Client Use Cases
Real-world applications of AI systems designed to save time, reduce manual work, and support growth.
Service Businesses Automating Lead Follow-Up
The Challenge
Leads were coming in from multiple channels, but response times were inconsistent. Follow-ups depended on manual effort, creating delays and missed opportunities.
The Solution
AI-powered lead intake and follow-up workflows were implemented to instantly respond to inquiries, route leads correctly, and trigger structured follow-up sequences.
The Outcome
• Faster response times
• Fewer missed opportunities
• More consistent lead handling
• Reduced manual workload
Consultants Reducing Administrative Overload
The Challenge
Too much time was being spent on admin tasks, documentation, and repetitive processes, limiting capacity for client work and growth.
The Solution
Custom AI assistants and workflow automations were built to support daily operations, streamline documentation, and reduce repetitive decision-making.
The Outcome
• Hours reclaimed weekly
• Cleaner internal systems
• Faster execution
• Increased focus on high-value work
Ongoing System Optimization & Strategic Expansion
For businesses that require continuous refinement and expansion, ongoing support ensures your systems evolve as your operations grow.